Immigration compliance | After arrival

Foreigners must be declared at the accommodation where they stay. The accommodation provider normally submits the declaration, but the employer and employee should not assume that the hotel, landlord, or serviced-apartment operator completed it correctly.

Vietnam introduced a unified electronic platform for temporary-residence declarations for foreigners in 2026. The declaration should be made immediately when the foreigner arrives at the accommodation, and the company should retain evidence of submission.

The employee should provide the accommodation provider with:

• Passport.
• Visa or TRC.
• Arrival information.
• Expected stay and room or apartment details.
• Updated documents after renewal or replacement.

A move from a hotel to a private apartment, a change of landlord, or an extended business trip can create a new declaration requirement. Keep a screenshot, receipt, or confirmation number rather than relying on an informal statement that the registration was completed.

• Permit or exemption category.
• Employer and sponsoring entity.
• Approved position.
• Work location.
• Effective date and expiry date.
• Passport and TRC expiry.
• Required renewal or amendment date.
• Supporting qualifications and legalized documents.

A foreigner may have a valid visa or TRC but still lack authorization to perform the actual job. Likewise, an investor visa does not automatically authorize ordinary employment. Any change from director to technical employee, from one group company to another, or from Hanoi to another province should be reviewed before the change takes effect. Decree 219/2025 provides the current work-permit framework, including exemptions and permits with maximum periods generally reaching two years.

• A new passport.
• A new visa or TRC.
• A change of residential address.
• A change of employer or sponsoring entity.
• A change of job title, duties, work location, or contract period.
• A change in capital contribution or investor status.
• A resignation or termination.
• A prolonged assignment outside Vietnam.
• A company merger, restructuring, suspension, dissolution, or change of legal representative.

For foreign-invested employers, labor reporting may also require foreign-worker information, permit numbers, employment status, and social-insurance participation. Current employer guidance describes semiannual labor reporting, with reported deadlines before June 5 and December 5, although the responsible authority and filing platform should be confirmed locally.

Corporate VNeID is increasingly important for immigration administration. From June 1, 2026, organizational VNeID channels may be used for filings such as entry approvals, visa extensions, work-related immigration applications, exit visas, and TRCs. A foreign legal representative may need a personal Level 2 VNeID and valid TRC or PRC before the company can complete organizational registration.

The company should therefore:

1. Obtain the legal representative's personal Level 2 VNeID.
2. Register the organizational VNeID.
3. Appoint backup authorized users.
4. Test access before a permit, visa, or TRC deadline.
5. Update the account after a legal-representative change or document renewal.

• Passport expiry.
• Visa expiry.
• TRC expiry.
• Work-permit expiry.
• Exemption-confirmation or notification dates.
• Residence-declaration changes.
• Labor-reporting deadlines.
• Employment contract end date.
• Company and legal-representative changes.
• Planned travel and re-entry dates.